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August 15th, 2008
Dear Members:
At the last Annual General Meeting held on September 30th, 2007 it was suggested that changes should be made to the constitution to update it and incorporate suggestions that were raised at the above referenced Annual General Meeting.
During the past several months your Executive have been meeting to come up with a revised constitution.
Under the website (message from the V.P.) and posted on the members’ bulletin board, you will find a revised constitution (Members’ Association Canadian Golf and Country Club Constitution dated August 11, 2008) as well as the existing constitution (dated August 15, 2008).
I would encourage all members to peruse the revised constitution. If you need further clarification do not hesitate to contact any Executive member. Should you have any suggestions or comments it would be appreciated if they could be brought before an Executive member by September 15th through the website.
It is the intention of the Executive to present the revised constitution for formal approval at the next Annual General Meeting that will be held on September 28th, 2008.
J.P. Lachapelle
Vice-President
Revised Constitution
Members’ association
Canadian Golf & Country Club
Constitution
General
The Canadian Golf and Country Club Members’ Association represents the interests of the membership to the Owners of the Club, organizes a program of both competitive and non-competitive golf activities, organizes a program of social events, and otherwise promotes an enjoyable golfing experience. The Association is not constituted to represent members in any legal or contractual affairs that members, individually or collectively, may have with the Owners or any other party.
All members of the Canadian Golf and Country Club are also members of the Canadian Golf and Country Club Members’ Association provided their annual dues have been paid to the Association. The Canadian Golf and Country Club management will collect member dues as part of their yearly fees. Corporate and other member dues may be collected directly by the Members’ Association if required. The amount of these dues will be proposed annually by the Members’ Association Executive.
A “member in good standing” of the Members’ Association is a member of the Canadian Golf and Country Club who has paid all required dues and fees and abides by the Constitution of the Association. Such a “member in good standing” is entitled to enjoy all of the privileges of the Association which include, but are not limited to, participation in club tournaments and events, and is eligible to receive prizes and trophies where applicable.
The Members’ Association will hold golf competitions in consultation with the Canadian Golf and Country Club. These competitions shall include, but are not limited to those listed in Appendix I “Annual Golf Competitions”.
The membership will be awarded trophies and prizes authorized by the Executive in consultation with the Secretary/Treasurer who will provide the Executive with a prize budget for approval at least thirty (30) days prior to each Annual General Meeting (AGM). The Secretary/Treasurer will maintain a prize and trophy budget and winners formula based on the financial circumstances of the Association and according to Appendix 2 “Distribution of Members’ Association Funds”.
Any cheques issued on behalf of the Association must have at least two (2) signatures by members of the Executive and one must be that of the Secretary/Treasurer. The fiscal year of the Association shall be November 1st to October 31st.
The members of the Canadian Golf and Country Club Members’ Association are required to respect each other, the staff and the golf course. Any instances of disrespect on the part of a member toward a fellow golfer, staff or the golf course is to be reported to a Captain. Depending on the nature of the act and the severity, the Captain may then, after conferring with his or her fellow Captain, the Executive and /or Owners, issue a warning or select a punitive course of action. Any further instances of bad behaviour by the same member will be the responsibility of the Executive and/or Owners to address.
Executive
There shall be an Executive of the Members’ Association (the “Executive”) which shall consist of the following officers, duly nominated and elected by members present or represented by proxy at an Annual General Meeting (AGM) or other constitutionally convened General Meeting of the Association.
Voting
President
Vice-President
Secretary/Treasurer
Men’s Captain
Ladies’ Captain
Junior Representative
Senior Representative
Non-Voting
Royal Canadian Golf Association (RCGA) Representative (Ladies)
Ottawa Valley Golf Association (OVGA) Representative (Men)
The Executive is responsible for maintaining the Constitution of the Association and supervising the proper passing of amendments.
A member of the Executive forfeits their position on the Executive if they cease to be a “member in good standing” of the Association
Duties Of The Executive
President
The President will call meetings, chair all meetings and prepare meeting agendas. He or she shall sign any documents as may require signature to ratify decisions of the Executive and shall be an ex-officio member of any sub-committees if the latter are formed. The President shall be the normal channel of communication to the Owner on behalf of the Executive.
Vice President
The Vice-President shall be vested with the powers of the President with the approval of the full (exclusive of the President) Executive, in the absence of the President, whether due to the President’s absence or the inability or refusal to act. The Vice-President shall become the President in the event of the permanent unavailability of the President. Secretary/Treasurer
The Secretary/Treasurer shall record and distribute the minutes and other business of the Association as directed; prepare and process outgoing correspondence as required; receive all incoming correspondence/information and report same appropriately to the Executive; maintain a complete record of all minutes and correspondence which shall remain the property of the Association; keep an accurate and current account of all financial matters in a common acceptable accounting system; receive and present to the Executive all accounts for approval and pay all expenditures approved by the Executive; prepare and present a current financial statement at all meetings as required and prepare the year-end golf prizes according to approved formula. Captains
Each Captain will be responsible for the following tasks pertaining to his or her section: scheduling and posting the season’s events; organizing and supervising the play of these events; reporting the winners to the Secretary/Treasurer; and the selection of special teams.
Together, the Captains will perform the following tasks: ensuring the existence of an active Handicap Committee; reviewing Local Rules, staking the course, reviewing Conditions of Play; selecting hole placements and tee marker locations for special events and organizing and supervising all mixed events.
The Captains will maintain close liaison with other members of the Executive and the Director of Golf/Club Head Pro.
Junior Representative
The Junior Representative is responsible for: organizing the full schedule of junior association events in close liaison with other members of the Executive and the Director of Golf/Club Head Pro; supervising the play of all junior member events; selecting teams as required; supervising the handicapping of all junior members; being present at all junior members’ tournaments; participating at junior OVGA/RCGA meetings and being the spokesperson for all matters relating to junior members. Senior Representative
The Senior Representative is responsible for: organizing the full schedule of the Wednesday morning senior league in close liaison with other members of the Executive and the Director of Golf/Club Head Pro; organizing the schedule and supervising the Senior Club Championship, Senior Intersectionals and Super Senior Club Championship and being the spokesperson for all matters relating to senior members with the President and the Executive. RCGA Representative (Ladies)
The RCGA Representative is the Association’s voting delegate at the RCGA meetings and, as such, is responsible to attend all ladies’ RCGA meetings and report the proceedings to the Executive. The representative will work with the Captain(s) and may assist the Captain(s) through the season as directed by the Executive. The representative is also responsible for receiving, posting and replying to all correspondence issued by the RCGA to member clubs as well as coordinating all input to RCGA events and for forwarding the money and information required to cover members play in RCGA events.
OVGA Representative (Men’s)
The OVGA Representative is the Association’s voting delegate at the OVGA meetings and, as such, is responsible to attend all men’s OVGA meetings and report the proceedings to the Executive. The representative will work with the Captain(s) and may assist the Captain(s) through the season as directed by the Executive. The representative is also responsible for receiving, posting and replying to all correspondence issued by the OVGA to member clubs as well as coordinating all input to OVGA events and for forwarding the money and information required to cover members play in OVGA events. Nominations For The Executive
The Executive, prior to August of each season, shall appoint a Nominating Committee Chairman and at least one Committee member. There should be a representative of both the Ladies’ and the Men’s Sections. The Committee is responsible for organizing the nomination process and is expected to be pro-active in filling vacancies according to the nomination guidelines.
Guidelines for nominations include:
- The President is expected to be the previous year’s Vice-President.
- The new Vice-President will be elected annually and is expected to alternate between the ladies’ and the men’s section.
- The remaining positions are 2 year terms and should be revolving with half elected one year and half the next year. The Secretary/Treasurer, Men’s Captain, Senior Representative and RCGA Representative are elected the odd years and the remainder of the positions in the even years (Ladies Captain, Junior Representative and OVGA Representative).
- All nominees for position on the Executive must have been Association members in good standing for at least one (1) full year prior to their nomination.
Nominations for Executive positions will be formally solicited by means of a sheet posted on the Members’ Notice Board with space for the names of the nominee, the person proposing the nominee and the person seconding the nomination. It is the responsibility of the person proposing the nominee to ensure that the nominee will accept the position, if elected. This sheet will be posted for a minimum of 4 weeks prior to the AGM. Further nominations may be accepted from the floor at the AGM.
After a call for further nominations, if there is only one name per position for nomination, the slate for those positions can be acclaimed. If voting is required for a position, all members may vote for the candidate of their choice with the following exceptions: in the case of Men’s Captain and OVGA Representative only members of the men’s section may vote; in the case of the Ladies’ Captain and RCGA Representative, only members of the ladies section may vote; in the case of the Senior Representative only seniors may vote.
The Nominating Committee should make every attempt to present a full slate of officers. However, if a position remains vacant or becomes vacant, it is the responsibility of the Executive to appoint an appropriate member to fill the vacancy until the next election if it is deemed to be required.
Meetings
In the case of any disputes regarding the conduct of meetings or procedures not specified in this Constitution, Robert’s Rules of Order (which are standards for meeting procedures) shall prevail.
Annual General Meeting (AGM)
The Executive shall convene an Annual General Meeting for all members prior to the Association’s year-end which is October 31st of each year. The President will post a written notice of the meeting on the members’ bulletin board as well as having it posted on the members’ website at least 30 days in advance. The notice shall include any proposed constitutional amendments. A minimum of fifteen (15) voting members constitutes a quorum at the AGM. General Meetings
General Meetings may be convened at the discretion of the Executive. The President shall also call a General Meeting if requested in writing by at least twenty percent (20%) of the membership. The request will include the reason for the request and allow at least twenty-one (21) days for the meeting to be convened. The President will call the meeting promptly specifying the reason given. Twenty percent (20%) of the voting membership present, including proxies, shall constitute a quorum. Executive Meetings
The Executive shall meet as required at the call of the President. Notice of all meetings and the meeting agenda shall be communicated to the Executive by the President via email, mail or telephone at least six days in advance. Four members of the voting Executive constitute a quorum. Elections
Election of officers will be by a simple majority of eligible voters. If there are more than two candidates, and no majority is reached on the first ballot, the candidate with the least number of votes shall be dropped from the ballot and another vote shall be taken. This process will be repeated until one candidate has a majority.
The newly elected officers will assume responsibility on November 1st. The previous Executive will make any formal transfers which may be required in an expeditious manner.
VOTING
Questions arising at any meetings upon which a vote is required shall be resolved by a simple majority of votes. In the case of a tie, the President, in addition to his/her original vote, shall have a second, deciding vote.
Proxies are permitted at the AGM and General Meetings. Forms are available from the Secretary/Treasurer.
The Executive may also invite other members to attend its meetings as it deems appropriate. All guests will be non-voting.
Committees
The Executive shall appoint annually from among the members, Chairpersons for such standing or ad hoc committees as may be required, and shall prescribe the duties of each committee.
Each Chairperson may appoint, from among the members, persons willing to serve on the committees. The names of all the foregoing shall be posted on a notice board in the clubhouse.
Constitutional Amendment
This Constitution may be amended by a two-thirds majority vote of members present (in person or represented by proxy) at an AGM.
Amendments may be proposed in writing by any two members. Such proposals shall be submitted in writing to the President a minimum of forty-five (45) days before an Annual General Meeting and shall be included with the notice for the AGM.
By-Laws
The Executive, during its elected term, is empowered to enact such by-laws as may be required for the administration of the Members’ Association and which do not conflict with this Constitution. Such by-laws must be brought before the next AGM for approval. The Membership may also move, second and pass by-laws at a General Meeting; these shall be binding on the Executive until the next AGM or until revoked by a special General Meeting (whichever is sooner).
Appendix 1
ANNUAL COMPETITIONS
General
All competitors must be members in good standing, have valid handicaps, adhere to the Conditions of Play, and follow the Rules of Golf. Class and Flight Factor values will be determined by the Captains so that each Class/Flight will have good representation. Factor parameters will be posted with the draw for the event.
Club Championship
This is a 36-hole Stroke play event held over two (2) days. The Men’s and Ladies Club Champions are the low gross winners over the 36 holes. Trophies are also available for Men’s and Ladies’ low gross winners of Classes A, B, C and D.
Club Low Net Championship
This is an 18 hole stroke play event with handicap. Trophies are available for the Men’s and Ladies’ low net winners.
Club Senior Championship
This is an 18 hole stroke play event for golfers over 50 years old. Trophies are available for the low gross winner and the low net winner for both ladies and men.
Club Super Senior Championship
This is an 18 hole stroke play event held over two (2) days for golfers over 65 years old. Trophies are available for the low gross and low net winners for men and ladies.
Club Junior Championship
This is either an 18 or 36 hole stroke play event for golfers under 18 years old. Trophies are available for the low gross winner and the low net winner.
Club Match Play Championship
This is a Match Play event involving multiple rounds over the season. Trophies are available for the undefeated winner of both men and ladies. There is also a consolation trophy available for the winner of the matches between the first round loser(s) of the championship matches.
Earle Stimpson Championship
This is a Mixed Match Play alternate shot event where the golfers select their own partner for the duration and play multiple rounds over the season. A trophy is awarded to the undefeated winning pair.
Tombstone Tournament
This is usually the closing event involving drawn pairs (usually mixed) playing alternate shots over 18 holes. Depending on their handicaps, tombstones are placed where they have “run out” of strokes. There is a trophy for the pair that places their tombstone closest to the Clubhouse.
Year End Awards
A “Hole In One” trophy is awarded to any member who scores a hole in one on the Canadian course.
Most improved male, female and junior golfer awards are available based on comparing their factors from the previous year-end to the current year-end. Some restrictions apply.
Any other trophies or awards the Executive might award for the enjoyment of the members may also be included.
Appendix 2
Distribution of Members’ Association Funds
Each year members of the Canadian Golf and Country Club pay an annual fee collected by the Canadian Golf and Country Club and paid to the Members’ Association Executive to fund a program of both competitive and non-competitive golf activities. The purpose of this appendix is to identify how the funds are distributed.
Members’ Association fees are collected from all members. In the interest of promoting junior golf at the Club, 75% of the fees collected from junior golfers will be made available separately from those of the remainder of the membership. The use of these funds will be directed by the Junior Representative with the agreement of the Executive.
The prizes outlined below will comprise up to 70% of the Members’ Association annual fees collected (less 75% of the juniors’ fees); with the remaining funds being used for tributes and general administration costs as agreed to by the Executive.
The total value of the prizes will be divided by the number of points to arrive at a single point value. The money is then divided using the values listed below for each prize. Not all prizes may be awarded every year.
Trophy Points
Club Champion 3 points (men & ladies) = 6 points
Class A Champion 2 points (men & ladies) = 4 points
Class B Champion 2 points (men & ladies) = 4 points
Class C Champion 2 points (men & ladies) = 4 points
Class D Champion 2 points (men & ladies) = 4 points
Senior Low Gross & Low Net 2 points each (men & ladies) = 8 points
Super Senior Low Gross & Low Net 2 points each (men & ladies) = 8 points
Junior Low Gross & Low Net 1 point each
Low Net 2 points (men & ladies) = 4 points
Match Play 2 points (men & ladies) = 4 points
Match Play Consolation 1 point (men & ladies) = 2 points
Earle Stimpson 1st 2 points (men & ladies) = 4 points
Earle Stimpson 2nd 1 point (men & ladies) = 2 points
Tombstone 1st 1 point (men & ladies) = 2 points
Tombstone 2nd 0.5 point (men & ladies) = 1 point
Tombstone 1st to Die 0.5 point (men & ladies) = 1 point
Most Improved Golfer 1 point (junior, men & ladies) = 3 points
Hole in One (at Canadian) 1 point each
Most Embarrassing Moment 1 point
Current Constitution
Canadian G&CC Members’ Association Constitution
GENERAL
1/ This constitution can not be deviated from and can only be changed after a ratification vote of the membership at the Annual General Meeting (AGM). Proposed changes must be published and distributed to the membership at least 30 days in advance of the AGM.
2/ All members of the Canadian Golf and Country Club (CG&CC) are also members of the Canadian Golf and Country Club Members’ Association providing their annual dues have been paid to the Association. The Canadian Golf and Country Club Management, as part of their yearly fees, will collect member dues. Corporate and Life member dues may be collected directly by the Members Association if required. The amount of these dues will be proposed annually by the Members Association Executive and ratified by the membership at the AGM.
3/ There will be a club calendar distributed to each member before the golfing season starts (barring unforeseen delays). Distribution of the calendars is the responsibility of the Executive. This calendar will itemize every membership event occurring in the club.
4/ A "member in good standing" of the Member’s Association is a member of the Canadian Golf & Country Club, has paid all dues and fees required, and abides by the constitution of the Association. Such a “member in good standing” is entitled to enjoy all of the privileges of the Association which include, but are not limited to, participation in club tournaments and events, and is eligible to receive prizes and trophies where applicable.
5/ The Member’s Association will hold Club golf competitions and award trophies and prizes by the Executive in consultation with CG&CC Management. These competitions will be governed by the guidelines contained in the attached Appendices. Significant changes to these guidelines may only be accomplished at the AGM.
Appendix 1 Annual Golf Competitions
Appendix 2 Prize and Trophy Budget
Appendix 3 Winner’s Formula
6/ The Canadian Golf and Country Club Member’s Association will abide by all Royal Canadian Golfers Association (RCGA) rules as they apply to golf.
EXECUTIVE
7/ All executives’ term of office shall be 1 year. Should any position become vacant in mid term, the executive has the power to fill the vacancy only until the next AGM.
8/ The Ladies’ and Men’s organizations each must elect a Vice President as well as a Captain to the Member’s Association Executive. In addition, a Secretary/Treasurer and a Senior’s Representative will be elected from the general membership. No individual may hold more than one elected office concurrently on the Member’s Association Executive. The President will be one of the immediate past Vice Presidents
Alternating each year from the Ladies’ and Men’s representatives. All of these positions shall have voting privileges.
There will also be positions of Ladies Assistant Captain, CLGA representative, Men’s Assistant Captain, and OVGA representatives, which will be non-voting on the Executive, but participate fully in the management of Association activities.
9/All nominees for positions on the Executive must have been Association members for at least one full year prior to their nomination.
10/ A member of the Executive forfeits their position on the Executive if they lose their position with their respective organization or they cease to be a “member in good standing” of the Association.
11/ A quorum of the Executive is defined as at least 4 of the 7 voting positions present at a meeting. The minimum requirement to pass any measure at any Executive meeting is 4 favourable votes.
12/ Any cheques issued on behalf of the Association must have at least 2 signatures from members of the Executive and one must be that of the Secretary/Treasurer.
JOB DESCRIPTIONS
President
The President will serve as liaison between management and the membership and as such will be the spokesperson for the membership. The President will be responsible for making decisions on matters that fall outside of the other Executive Member’ job areas and also for filling in for Executive Members absent from a function within the absentee’s defined job areas. The President will also call meetings, chair all meetings and prepare meeting agendas.
Vice President
The Vice President(s) are responsible for helping the President in their duties. In addition, a Vice President shall act as the meeting Chairin the absence of the President.
Captain
The Captain(s) are responsible to arrange the full schedule(s) of Association events in close liaison with other members of the Executive and the Director of Golf; organize and supervise the play of all member events; select teams as required; supervise the handicapping of all members; review local rules in cooperation with the Director of Golf; discuss placing of pins and tee markers with the Director of Golf for special events; and be present at all Member’s tournaments. A candidate for Captain must have served at least one term as Assistant Captain or Captain to be eligible for that position.
Assistant Captain
The Assistant Captain(s) are responsible for assisting the Captain in all their duties and to learn the role and duties of the position of Captain as it is expected they will assume that job in the future.
Secretary/Treasurer
The Secretary/Treasurer shall record and distribute the minutes and other business of the Association as directed; prepare and process outgoing correspondence as required; receive all incoming correspondence/information and report same appropriately to the Executive; maintain a complete record of all minutes and correspondence which shall remain the property of the Association; keep an accurate and current account of all financial matters in a common acceptable accounting system; receive and present to the Executive all accounts for approval and pay all expenditures approved by the Executive; prepare and present a current financial statement at all meetings as required; and be aware of monies and information required to cover Member(s) play in any outside CLGA or OVGA tournaments.
CLGA Representative
The CLGA representative is the Association’s voting delegate and as such is responsible to attend all CLGA meetings and report those proceedings to the Executive. They will work with the Captain and may assist the Captain through the season as directed by the Executive. They are also responsible for receiving, posting, and replying to all correspondence issued by the CLGA to member clubs as well as coordinating all Input to CLGA events.
OVGA Representative
The OVGA representative is the Association’s voting delegate and as such is responsible to attend all OVGA meetings and report those proceedings to the Executive. They will work with the Captain and may assist the Captain through the season as directed by the Executive. They are also responsible for receiving, posting, and replying to all correspondence issued by the OVGA to member clubs as well as coordinating all input to OVGA events.
MEETINGS
13/ There will be an AGM of the membership held in the fall after the last golf event of the year, and prior to Association’s year-end, which is October 31st of each year. The date for the meeting will be set by the Members Association Executive in concert with Club Management and forms part of the annual Association calendar. The President of the Members Association shall chair the meeting at which time the election of the Secretary/Treasurer will take place. An agenda will be supplied to the membership attending the meeting
14/ A quorum for any meeting that involves the general membership is at least 20% of the voting membership. Written advanced votes or written proxy votes will be allowed and be part of any quorum calculation.
15/ Nominations for Executive positions will be formally solicited by means of a sheet posted on the Member’s Notice board with space for names of the nominee, the person proposing the nominee, and the person seconding the nomination. It is the responsibility of the person proposing the nominee to ensure that the nominee will accept the position if elected. The nomination notice(s) will be posted for at least 2 weeks. Nominations will close a week before the election meeting of the respective organization. The immediate Past President or outgoing President of each organization has the responsibility to organize the nomination process.
16/ Each organization (Men’s, and Ladies,) will have a meeting to elect a position to act as an Vice President on the Association’s Executive for their respective organization. In addition, the Men’s and Ladies organizations will each elect a Captain and Assistant Captain. As well, a CLGA representative for the Ladies and an OVGA representative for Men will be elected. The extent or possibility of other positions within the individual organizations is left entirely to the discretion of those organizations. These meetings must be held prior to the AGM.
17/ In the case of any disputes regarding the conduct of meetings or procedures not specified in this Constitution, Robert’s Rules of Order (which are standards for meeting procedure) shall prevail.
Appendix 1
ANNUAL COMPETITIONS
GENERAL RULES
You must sign up prior to the Competition Draw; have a valid handicap for all competitions and; not play any part of the course being used on the day of the competition.
You cannot select with whom you golf unless you are specifically allowed to do so by the competition rules.
VALID HANDICAP
To establish a valid handicap you must:
1/ post all scores;
2/ have a minimum of 5 games posted;
3/ keep handicaps current or you will be assessed penalty strokes/points for competition play.
Golfers may be penalized if their handicaps are found to have errors/omissions that have or will influence Club competition.
TIES
All ties for 1st place where there are no points involved will be broken by a sudden-death play off on a hole by hole basis unless otherwise posted. The Captain(s) will supervise the method of play off.
MEMBER’S NIGHT COMPETITION (Men’s and Ladies’)
NET
Points will be awarded as follows: 1st-10, 2nd-8, 3rd-4, 4th-2, and 5th-1 for a total of 25 points. You count only your best 8 nights.
AGGREGATE
Your score on each hole is continuously updated as you better it. Your final score for 9 holes is your aggregate.
CLUB CHAMPIONSHIP
The Club Championship tournaments are a 54 hole event held on 3 days or a 36 hole event held on 2 days. The following trophies are awarded:
Men’s Club Champion Low gross for 54 holes
Ladies’ Club Champion Low gross for 54 holes
Men’s Class A, B, C, D and Ladies Flight A, B, C, D Low gross for 36 holes
Appendix 1
ANNUAL COMPETITIONS
Until there is a substantial golfer base in the Club, the actual Class and Flight values will be chosen by the Captains so that each Class/Flight will have good representation and thus good competition. Values will be chosen prior to the posting of the first event.
CLUB LOW NET CHAMPION
The Club Low Net Champion Tournament is an 18 hole event requiring a valid handicap. Trophies are awarded to each of the Men’s and Ladies’ Club Low Net Champions.
CLUB SENIOR’S LOW GROSS and LOW NET CHAMPION
The Club Senior’s Low Gross and Low Net Champion Tournament is an 18 hole event requiring a valid handicap. Trophies are awarded to each of the Men’s and Ladies’ Club Senior’s Low Gross and Low Net Champions.
CLUB JUNIOR’S LOW GROSS AND LOW NET CHAMPION
The Club Junior’s Low Gross and Low Net Champion Tournament is an 18 hole event requiring a valid handicap. Trophies are awarded to each of the Men’s and Ladies’ Club Junior’s Low Gross and Low Net Champions.
CLUB LADIES & MEN’S MATCH PLAY CHAMPION
The Club Ladies’ & Men’s Match Play Champion Tournament is a multiple round event requiring a valid handicap. Trophies are awarded to each of the Men’s and Ladies’ Club Match Play Champions.
HOLE IN ONE TROPHY
The hole in one trophy is awarded to any Club member who scores a hole in one at the Canadian Golf & Country Club course.
MOST IMPROVED GOLFER
The most improved golfers are the man and lady with the greatest values derived from the following formula:
Handicap Index on Oct 1of the previous year + 12
Handicap Index on Sept 30 of current year +12
=x.xxx (round up last digit if 5 or more, down if lower)
Pro Shop employees are not eligible for this trophy.
Ties use the next decimal.
Appendix 1
ANNUAL COMPETITIONS
EARLE STIMPSON COMPETITION
This event is a mixed pair, alternate stroke, match play tournament. You may select your own partner. A draw will select the byes and the matches for the competition. Byes are necessary in the 1st round so that the number of teams in round 2 is even. The winners of a match will advance to the next round. Dates, which will be the very latest the matches can be played, will be posted for rounds 3 and on. All players require a valid handicap. Handicaps will be the difference between the 2 total team handicaps, divided by 2, rounded up and then applied to the higher handicapped team as per the course handicap, 1 stroke at a time. A wiff on purpose will result in the loss of that hole. Tee offs will alternate between men and women and the tee off selection for round 1 hole 1 will be made by the Captain(s) for the 1st match. This selection will switch on each subsequent round.
TOMBSTONE TOURNAMENT
This event is an alternate stroke, mixed, 18 hole tournament. The combined handicaps of a team are divided by 2 and added to the combined par of the course to give the number of strokes allowable. When a team has reached its allowable number of strokes, they plant their cross. The team with the least advanced cross wins a prize and the team with the furthest advanced cross is the trophy winner.
Appendix 2
PRIZE AND TROPHY BUDGET
The Club Captains may purchase engraving and prizes for member’s night with 100% of the money collected for member’s night; mixed tournaments with 100% of the funds collected for the fun tournament using the win formula. All other Club trophy tournaments with up to 85% of the Member’s Association funds must be distributed as listed below:
Minimum held in fund 15%, Engraving 20%, and Main Prizes 65%.
Prizes will be awarded by points whose total value is selected as per the above rules. The total value is then divided by the number of points to arrive at a single point value. The money is then divided using the values listed below for each winner (runners up if applicable).
TROPHY POINTS
Club Champion 3 points each (men & ladies)= 6 points
Class A Champion 2 points each (men & ladies)= 4 points
Class B Champion 2 points each (men & ladies)= 4 points
Class C Champion 2 points each (men & ladies)= 4 points
Class D Champion 2 points each (men & ladies)= 4 points
Senior Low Gross 2 points each (men & ladies)= 4 points
Senior Low Net 2 points each (men & ladies)= 4 points
Junior Low Gross 1 point
Junior Low Net 1 point
Low Net 2 points each (men & ladies)= 4 points
Match Play A Flight 2 points each (men & ladies)= 4 points
Match Play B Flight 1 point each (men & ladies) = 2 points
Earle Stimpson 1st 2 points each (men & ladies)= 4 points
Earle Stimpson 2nd 1 point each (men & ladies) = 2 points
Most Improved Golfer 1 point each (men & ladies) = 2 points
Hole In One (at Canadian) 1 point each
Most Embarrassing Moment 1 point
Appendix 2
PRIZE AND TROPHY BUDGET
The Member’s Association administration dues are used for trophies, keepers, prizes, gifts, tributes, and general administration costs.
Meals will be paid for tournament organizers from Association funds under the following conditions: the organizers do not play in the tournament, they function the entire day as organizers, only 2 organizers per tournament can be reimbursed, and a maximum payment of $10 per meal can be paid.
Appendix 3
WINNER’S FORMULA
(A) = # of entries x fee (the prize pot)
(B) = # of entries -1 (the # of prizes)
5
(C) = 10 (100% - total % already used) rounded (the % for this prize #)
# of entries – 5(prize # - 1)
(D) = (C ) x (total pot) rounded (the prize in $)
100
Example: 35 entries, $5 each
(A) $175 prize pot
(B) 6 prizes as follows:
1st $51 (rounded)
2nd $42 (rounded)
3rd $33 (rounded)
4th $25 (rounded)
5th $16 (rounded)
6th $ 9 (rounded)
6 Totals 100% $176
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